Reporting is essential for businesses to have because it closely monitors their progress in stages of development, starting from the initial startup phase, all the way to the stage of survival in the market. Every report is designed to provide information on the company’s progress, development, and updates in terms of how far the company has contributed to the market.
Generally, many industries all over the world rely on reports to determine their next actions that they would take. Corporations need reports to be sent to their respective stakeholders and shareholders. Cooperatives needs reports to be produced order to oversee operational, financial, and HR activities done within the organization. Government agencies require companies to submit reports periodically to allow for statistical analysis and measurement for the macroeconomic environment.
When businesses do project reporting…
When businesses depend on projects and activities to be executed, reports that indicate the details of the report promote transparency among employees. Transparency s reflected in what was done compared to what was previously planned and adjustments can be made. Project managers will take control based on the data gathered from these reports by making proper solid business decisions. This is what we call status reports, where progress is thoroughly explained with quantitative and qualitative data. Simple status reports may indicate the aforementioned information, but detailed, profound reports include much more with a SWOT analysis of their overall activities along with the future action plans.
Paper vs. electronic reports: why migrating to electronic is best
Reports can come in two forms: on paper or electronic. We will cover both the respective advantages and disadvantages of each form of reporting in business.
The disadvantages of paper reports
First, paper reports. While paper reports have their benefits, paper usage in businesses costs the company in terms of printing (using paper and ink) and taking up office space, which is an environmental concern. If a company has been around for more than five or ten years using paper, expect a lot of papers stored in the office. If that was not bad enough, unorganized and cluttered papers can take a toll in searching for the files needed. This can potentially burden the company terms of the easy transmission of written communication.
Why electronic reports like LogNWork should be used
On the other hand, electronic reports can be in form of customer relationship management or project management apps, but LogNWork is one simple and easy-to-use app that facilitates the project management and reporting. There are three primary reasons as to why electronic reports and electronic reporting should be used in businesses.
One particular reason is automation. Such time-consuming processes are easily automated nowadays with technological tools. As mentioned earlier, if there was only a dependence on physical reports, transmission of these reports will take too much time, and recipients of these reports will have to spend time waiting for these. Technological tools hasten the transmission of these reports. Furthermore, HR announcements can be automated in terms of publishing the files online.
The second reason is real-time communicative transparency. Any electronic reporting is done real-time with transparency from the user. As discussed earlier, transmission of any kind of information is quick and necessary for business operations to go smoothly.
Finally, the third reason is that electronic reports are environmentally-friendly, given the fact that physical papers would not have to be used.
The aforementioned three reasons are reflected in LogNWork’s features. The automation and real-time communication is demonstrated in the project management and reporting, which allows for real-time GPS check-in/check-out and indication of tasks accomplished within the day (upon checking out). These activity reports are reflected in the timesheet information that supervisors can carefully evaluate and approve or reject upon receipt. Upon the cutoff, the supervisors will be able to evaluate the reports as submitted timely by their respective and assigned subordinates. LogNWork users will find it easy to take advantage of its features to emanate a unique experience in producing, managing and monitoring of activity reports, which will allow for statistical analysis in workplace productivity.